For employment abroad, usually an employer requires that all Philippine documents should be authenticated at the DFA and be attested at their respective Embassies.
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Usually it takes 1-2 working days for the RTC authentication to be released, afterwards the document should be brought to the DFA for final authentication.
This procedure is the same for other types of Affidavit such as, Affidavit of Training, Affidavit of Parental Consent/Advice, Affidavit of Singleness, etc.)
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Diploma and Transcript of Records (for College) and Diploma and Form-137 (for High School), should be brought to the school where the person/applicant graduated from, in order to request for a certified true copy of the said documents duly signed by the school registrar.
Usually the school will issue some other documents and certifications which will serve as endorsement to the Commission on Higher Education (CHED) for College, and the Department of Education (DepEd) for highschool.
Most schools will issue a claim stub for claiming the documents at the DFA after 2-3 weeks.
The documents given/issued by the school should be brought to CHED (College), or Dep Ed (Highschool), for issuance of a Certification of Authentication and Verification (CAV).
These offices may issue a claimstub for claiming the document at the DFA after 1-2 weeks, if the school did not do so.
At the scheduled date indicated in the claimstub, the owner should personally pick up the document at the DFA Authentication Office or he/she may issue an SPA to claim the document on his/her behalf.
The person will submit the claim stub to the DFA collecting officer or at the designated dropbox, and will wait for the document to be located.
The DFA personnel will call the names indicated in the claimstubs when they are located. If the person's name is called, he/she will be given a DFA Official Receipt (O.R.) which should be paid to the cashier (worth P100 per document).
After payment one should return the copies of the receipt to the DFA collecting officer, or at the designated dropbox,.
Since the DFA personnel will still have to prepare the documents for release, one will still have to wait for few more minutes.
Afterwards the names of the ready documents will be called once again over the public address system, and one will queue to received the final document. (Please note that one should have to check the documents for typo error for the DFA to make the necessary correction.
Finally the DFA authenticated document is ready for filing at the Embassy for attestation.
Some Embassies require the authentication of your passport issued by the DFA, which one should have to bring to the DFA (ground floor) for issuance of a passport certification.
Afterwards, this certification should be brought to the DFA Authentication office (at the same building) for filing and final authentication (red ribbon).
Another way is for one to execute an affidavit (Re: Issuance of Passport) which should be duly notarized, then be brought to RTC, and then to DFA for authentication
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Your TESDA Certifications should be brought to TESDA (Depending on the region) for issuance of a certification of true copy (CTC), duly signed by an authorized TESDA officer,
These documents are now ready to be brought to DFA for final Authentication.
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Original documents should be brought to the PRC main office in Legarda, Manila, for stamping of "Certified True Copy", afterwards these documents are now ready for DFA Authentication.
Documents should be brought personally at the DFA or you may authorize somebody to do it for you by issuing an authorization letter or by executing a Special Power of Attorney (SPA) together with a copy of your I.D. (identification card)
- National Statistics Office (NSO) documents:(Birth Certificate, Marriage Contract, Certificate of No Marriage (Cenomar), etc.
Get a (SECPA) copy from the NSO, then bring this document to the DFA for authentication.
- NBI Clearance:
Get the clearance (for travel abroad) directly at NBI main office at Taft Ave., cor. Padre Faura, Manila, or through NBI branches at various malls. After release of the clearance, it should be brought directly to the DFA for authentication.
- Certificates of Employment/Training:
Execute an Affidavit (Affidavit of Employment/Training), your COE/COT (certificates) would become attachments only to the affidavit that you executed and signed, and notarized by a notary public.
Notarized Affidavit should be brought to the Regional Trial Court (RTC) for authentication (not for court clearance).
The RTC Branch that you will go to, depends on the jurisdiction of the notary public who notarized the affidavit.
If the Notary Public is from Makati City, then the document should be brought to RTC Makati, If the Notary Public is from Pasay City, then it should be brought at RTC Pasay, and so on, and so forth..
Usually it takes 1-2 working days for the RTC authentication to be released, afterwards the document should be brought to the DFA for final authentication.
This procedure is the same for other types of Affidavit such as, Affidavit of Training, Affidavit of Parental Consent/Advice, Affidavit of Singleness, etc.)
- School Records:
Diploma and Transcript of Records (for College) and Diploma and Form-137 (for High School), should be brought to the school where the person/applicant graduated from, in order to request for a certified true copy of the said documents duly signed by the school registrar.
Usually the school will issue some other documents and certifications which will serve as endorsement to the Commission on Higher Education (CHED) for College, and the Department of Education (DepEd) for highschool.
Most schools will issue a claim stub for claiming the documents at the DFA after 2-3 weeks.
The documents given/issued by the school should be brought to CHED (College), or Dep Ed (Highschool), for issuance of a Certification of Authentication and Verification (CAV).
These offices may issue a claimstub for claiming the document at the DFA after 1-2 weeks, if the school did not do so.
At the scheduled date indicated in the claimstub, the owner should personally pick up the document at the DFA Authentication Office or he/she may issue an SPA to claim the document on his/her behalf.
The person will submit the claim stub to the DFA collecting officer or at the designated dropbox, and will wait for the document to be located.
The DFA personnel will call the names indicated in the claimstubs when they are located. If the person's name is called, he/she will be given a DFA Official Receipt (O.R.) which should be paid to the cashier (worth P100 per document).
After payment one should return the copies of the receipt to the DFA collecting officer, or at the designated dropbox,.
Since the DFA personnel will still have to prepare the documents for release, one will still have to wait for few more minutes.
Afterwards the names of the ready documents will be called once again over the public address system, and one will queue to received the final document. (Please note that one should have to check the documents for typo error for the DFA to make the necessary correction.
Finally the DFA authenticated document is ready for filing at the Embassy for attestation.
- Passport:
Some Embassies require the authentication of your passport issued by the DFA, which one should have to bring to the DFA (ground floor) for issuance of a passport certification.
Afterwards, this certification should be brought to the DFA Authentication office (at the same building) for filing and final authentication (red ribbon).
Another way is for one to execute an affidavit (Re: Issuance of Passport) which should be duly notarized, then be brought to RTC, and then to DFA for authentication
- TESDA Certification:
Your TESDA Certifications should be brought to TESDA (Depending on the region) for issuance of a certification of true copy (CTC), duly signed by an authorized TESDA officer,
These documents are now ready to be brought to DFA for final Authentication.
- PRC License, Certificates etc.
Original documents should be brought to the PRC main office in Legarda, Manila, for stamping of "Certified True Copy", afterwards these documents are now ready for DFA Authentication.
Friday, June 14, 2013
You are planning to work abroad, as a salesclerk, office assistant, hotel manager, domestic helper, seafarer, factory worker, etc.
What are necessary documents that a Filipino OFW will need: (As years of working in a recruitment agency i managed to learn some of these tips)
Passport:
You will be needing your Birth Certificate (NSO copy), Marriage Contract (NSO Copy) for married woman
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If your NSO copy is handwritten or illegible (hindi masyadong mabasa) you will also be needing your birth certificate from the Local Civil Registrar (munisipyo). You should get one because some Embassies require this copy to be attached to the NSO copy upon submission for attestation.
Some employers require an NBI clearance for your employment abroad, so you might as well get one (this may also serve as additional I.D.s for passport application)
DFA usually asks for two (2) Valid I.D.s (any of the following):
If you only have one valid I.D., other I.D.s may be presented as additional identifications (any of the following):
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Other supporting documents that may also be presented to the DFA are:
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Especially if you have discrepancy on data in your birth certificate as opposed to your I.D.s and school records, it is best to bring all supporting documents that you have so you can avoid rejection upon processing time and avoid being advised to come back to comply for additional documentary requirements.
What are necessary documents that a Filipino OFW will need: (As years of working in a recruitment agency i managed to learn some of these tips)
Passport:
You will be needing your Birth Certificate (NSO copy), Marriage Contract (NSO Copy) for married woman
Some employers require an NBI clearance for your employment abroad, so you might as well get one (this may also serve as additional I.D.s for passport application)
DFA usually asks for two (2) Valid I.D.s (any of the following):
- SSS I.D.
- Company I.D. (kung saan ka kasalukuyang nagtatrabaho)
- Driver's License (better keep LTO O.R., because some offices usually ask for the LTO official receipt, so might as well save your O.R. just in case)
- Other Government Issued I.D., like GSIS e-Card, UMID Card, etc.
- PRC License I.D.
- old Philippine Passport
If you only have one valid I.D., other I.D.s may be presented as additional identifications (any of the following):
- Old Company I.D.s
- Old Student I.D.s
- Voter's I.D.
- TIN Card
Other supporting documents that may also be presented to the DFA are:
- Transcript of Records (data includes date and place of birth)
- Baptismal Certificate (data includes date and place of birth)
- Voter's Registration Record (data includes date and place of birth, sometimes with picture of the person)
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- Diploma
- Yearbook (Highschool or College) data includes picture of person and date of birth
- copy of marriage contract (for married male applicant)
Especially if you have discrepancy on data in your birth certificate as opposed to your I.D.s and school records, it is best to bring all supporting documents that you have so you can avoid rejection upon processing time and avoid being advised to come back to comply for additional documentary requirements.
